Formatting text in Microsoft Word can be less frustrating if you know more about how Word works and applies formatting. Let's focus in on how to most effectively use the two most common formatting actions in Word: font and paragraph formatting. (By the way, Word documents are also formatted with document and section formatting as well).
Character or Font Formatting
Character or font formatting includes in all versions of Microsoft Word include:
Font typeface (such as Calibri, Arial, Times New Roman)Font sizeFont styleFont colorand other font enhancements
What It Is:The smallest "unit" that character formatting can be applied to is one character (letter, number, space or other). This means a line of text could have a different style of font formatting for every single letter and number including spaces although this isn't likely or recommended.
To apply font formatting in Word 2010 and Word 2007, choose formatting options from the Home tab in the Ribbon (Font group). You can also access the Paragraph dialog box directly from the Ribbon or from the shortcut menu (right-click on selected text). A selection of common formatting actions are on the Mini Toolbar which is also available when you right-click on a selection. In earlier versions of Microsoft Word, most formatting commands are on the Formatting toolbar as well as the Format > Font menu command. For all versions, a wide range of keyboard shortcuts can be used to apply formatting. For example, press [Ctrl] + B for bold.
How Word Works with Font Formatting
How Word Works:Word doesn't have a beginning and ending code or instruction for character formatting. An enhancement such as bold or italics is either turned on or off for each individual character which can be easily visible from the Home tab of the Ribbon or in the Formatting toolbar. To remove an existing character formatting choice, just select the affected text and make the change (turn off bold, change font size, etc).
Has this happened to you? While editing a Word document, you move between two words and start typing only to see a different style of formatting than the surrounding text. Your new text is taking on the appearance of the formatting stored in the space between the words which may be different depending on the way the format was first applied. Remember every single character stores its own formatting.
Paragraph Formatting includes:
Text alignmentLine spacingTabsIndentsBullets & NumberingBorders & Shadingand other paragraph enhancements
What It Is:the smallest "unit" that paragraph formatting can be applied to is one paragraph. A paragraph is defined by a paragraph mark at the end of the text. Paragraph marks are created whenever a hard return is created and are visible when the Show/Hide icon or button is turned on. Tip: to turn on or off the display of non-printing characters (Show/Hide) including paragraph marks, press [Ctrl] + * or click on the paragraph mark (backwards P) on the Home tab of the Ribbon or, in Word 2003 and earlier, the Standard toolbar.
To apply paragraph formatting in Word 2010 and Word 2007, choose formatting options from the Home tab in the Ribbon (Paragraph and Style groups). You can also access the Paragraph dialog boxes directly from the Ribbon or from the shortcut menu (right-click on selected text). A selection of common formatting actions are on the Mini Toolbar which is also available when you right-click on a selection. In earlier versions of Microsoft Word, most formatting commands are on the Formatting toolbar as well as the Format > Paragraph menu command. For all versions, a wide range of keyboard shortcuts can be used to apply formatting. For example, press [Ctrl] + 2 for double-spaced text.
How Word Works with Paragraph Formatting
How Word Works: Paragraph formatting instructions are not stored in a code at the beginning of a paragraph, but are stored in the paragraph mark at the end of each paragraph. If you delete a paragraph mark between two paragraphs, the paragraphs will merge and take on the formatting of the first.
Any changes to the paragraph formatting of existing text will only affect the paragraph where the insertion point (cursor) is currently positioned or paragraphs that are at least partially selected. For typing new text, just make the formatting choices you want and begin typing.
Advantages: Once paragraph formatting is set up, just press [Enter] and all paragraph formatting (as well as current font formatting) will be "copied" forward to the next paragraph. This means any formatting such as indents, bullets, tabs, and alignment does not have to be turned on for each new paragraph.
Reveal Formatting… What's Going On
Do you want to know exactly how a section of text is formatted? Turn on the Reveal Formatting task pane by pressing [Shift] + [F1]. The Reveal Formatting task pane displays on the right of your screen. Click once into any text and the specific formatting choices will be defined.
Select… Then Do: Changing Formats
What's the best way to apply or change formatting? What works best for me and will usually save you time and effort is to choose your formatting options as you create and type text. Then, if you need to, go back to highlight and modify existing text. Personally, I like to see the appearance as I am building a document. Some people, however, prefer to create most of their text first and then they add most of the formatting later.
Regardless of your approach, one of the major ideas to know about Microsoft Word is that existing text can most easily be changed by remembering " Do."
What does this mean? If you want to change the formatting of Word text, select or highlight it all first and then choose the new formatting options of your choice. Similar or surrounding text will not be changed unless it is also highlighted.
To make changes to existing text:
Select all of the text that you want to change.Then, select the icon, button, or keyboard shortcut that will give you the desired results.
To change the format of text as it is being typed:
Choose the icon, button, or keyboard shortcut for the formatting of new text.Type the text.Select another formatting choice to change formatting for next text.
Understanding how Word formatting works will simplify how you work with your Word documents.
The battle between OpenOffice and Microsoft Office has been a long one, stretching across years and computing platforms. While the open-sourced OpenOffice does what it claims to do, and acts as a functional replacement for the Microsoft Office suite, is it the "better" option of the two?
The short answer is: not necessarily. While both suites might have small advantages over one another, neither has such a lead as to make it the obvious choice. What it all comes down to is personal preference. OpenOffice prides itself on simplicity and functionality, taking after earlier versions of Microsoft Office in appearance, yet retaining the functions of later Office releases. It has some features (such as word auto complete) that can improve efficiency, but nothing unique to it gives it a clear advantage over Microsoft's product.
Microsoft Office takes a different approach, opting for the more streamlined "ribbon" UI which has a bit of a learning curve to it. In my opinion, of the two, Microsoft Office 'looks' better, but I don't start up Microsoft Word to look at the UI, it's just a pleasant addition. Other than this, most of Microsoft's other features such as the encyclopedia/dictionary lookup features aren't terribly impressive or important, and superior alternatives to many of them are available online. One thing worth consideration, however, is bloat--while OpenOffice runs relatively cleanly and efficiently, even on older hardware, Microsoft Office tends to be slightly more resource-intensive. While this isn't a problem for modern machines, this might be an issue for old computers.
Overall, little differentiates OpenOffice from its Microsoft counterpart; though this seems to be what the developers intended. If nothing else, one can easily migrate from the MS Office suite to OpenOffice with little trouble--a fact which might make the free alternative worth a look to some consumers.
My phone cost me $500. Let's see what it is capable of. Firstly, I needed a mobile to work away from the office and this one has not let me down. It uses Microsoft Office Mobile suite (Word, Excel, and PowerPoint), and it includes Windows Media Play 10 (for mobiles), Microsoft Outlook, Internet Explorer & Adobe Reader (which is great for scanned documents). My XV6800 comes with 64 megabytes RAM, 256 megabytes flash memory and 150 megabytes free memory for new installations.
If I need more storage, it has a microSD card slot that takes up to 4 gigabytes. I find it doesn't lag much between windows and documents with large graphics as some mobiles do and I enjoy using push email using wireless sync or MS Exchange Active Sync. It has the usual BlueTooth features, headsets, hands-free and ports. My XV6800 boasts a horizontal slider QWERTY keyboard, with an adjusting screen to match it horizontally returning back to vertical when the slider keyboard is replaced. The selection keys are slightly too close to the screen though not easy to use. The 2.8 inch touchscreen is awesome - touch-friendly with vibrant, colourful images. The inbuilt camera of this phone has a flash (the manufacturer's actually remembered to install one! Amazing!).
This means I can take photographs inside. It is a two megapixel camera so the qualities of the images leave much to be desired, but useful along with its video feature for transferring in messages to others. I have Voice Command button (believe it or not) to enable me to record voice messages. What I like most about my XV6800 is that it's simple to use. It has dedicated buttons on the front and side to access most frequently needed features. It's a breeze to use. I'd recommend it.
Microsoft Office for Mac Home and Student 2011 helps your family make the most of every opportunity, every day, from managing home projects and planning important gatherings to helping your kids polish their homework. With over 1 billion PCs and Macs running Office, Microsoft Office is the most-trusted and most-used productivity suite ever. And Office for Mac 2011 is here to help you do more with your Mac your way. Use familiar applications like Word, Excel, and PowerPoint to help you take your ideas further. And since Office for Mac is compatible with Office for Windows, you can work on documents with virtually anyone on a Mac or PC. Store your files in a password protected online SkyDrive folder to access, edit, or share your work from virtually anywhere with the free Office Web Apps. Office for Mac Home and Student 2011 includes Word for Mac 2011, Excel for Mac 2011 and PowerPoint for Mac 2011.
(1) Word for Mac 2011
First of all, this version has the powerful write tool to help you create beautiful documents, store in online easily, edit and share your works. It can create visual effects such as newsletters, brochures and other variety documents through the layout preview. Second, you can see the effect of the style applied to the documents through the version style. Third, you can use Word Web App to view, edit, store, and share the documents. What's more, you can sharing and co-founded the documents with any person no matter they use Mac or PC Office.
(2) Excel for Mac 2011
Use a spreadsheet which easy to analyze to make the financial statements looks distinctive. You can also upload a spreadsheet to the Web to view, edit, share or co-create the file with your family at anytime and everywhere. Also, you can use Visual Basic automate repetitive job to enhancing work efficiently and save your time. At the same time, you can analysis the data much faster and more efficiently by use PivotTables. What's more, Excel table can help you organize, filter and format the relevant information.
(3) PowerPoint for Mac 2011
With this version, you can make a strong professional presentation to inspire your audience and the real interpretation of the report online may leave a deep impressive on them. And, you can removing the background in PowerPoint, or add photos in color fillers. In addition, you can also webcast presentations more than in a conference room. What's more, through the dynamic reorganization, you can re-arrange the text, photographs and graphics level rapidly.
I believe with Microsoft Office for Mac Home and Student 2011, you can find you work more relax, easy and attract. So, if your work that always need to use Word, Excel, PowerPoint, this version is your best choice.
Released for the first time in May, 2008, Lotus Symphony is a suite of office applications developed by IBM. Similar to Microsoft Office, Lotus Symphony offers the possibility to create/share/edit texts, presentations and spreadsheets. Unlike its counterpart from Microsoft, the IBM suite gives its users the possibility to open a text/presentation/spreadsheet application from the same location. Practically one can write a document, fill in a spreadsheet and prepare a presentation in parallel, from the same location.
Lotus Symphony is compatible with Windows, Mac OS X and Linux, and can be downloaded and installed free of charge. The office suite is made of three applications: IBM Lotus Symphony Documents, IBM Lotus Symphony Presentations, IBM Lotus Symphony spreadsheet.
It's important to know that IBM Lotus Symphony owes most of its core to 3. So, there are a lot of resemblances in terms of features and capabilities between Lotus Symphony and OpenOffice.
- A major advantage of Symphony is the fact that's free
- Users don't need to worry about software licensing
- It's compatible with the three main OS: Windows, Linux and Mac OS X
- It supports both OpenDocument formats and Microsoft Office
- It's capable of exporting PDFs (Portable Document Format)
- It's a good business resource, capable of taking care of the daily tasks in an office
- It has a friendly user interface and familiar features (formatting tools, editing tools etc.)
- Has a user-friendly Java interface for handling documents creation and manipulation
- Symphony is based on the Eclipse technology, which means that's easy to customize for a company's daily needs
- Is compatible with Microsoft Automatic technology: can be controlled from external programs
- Performance issues: one needs to wait a few seconds before the application opens
- Although is compatible ,.docx,.xls,.pptx type of documents, the user may lose some quality on the way
- Has no email client
- Has no database
- Its basic features allows Symphony to be suitable for simple office tasks, but it's not a good choice when it comes to more complex ones
With 12 million users (as stated by IBM in February, 2010), the IBM suite is a good tool for small companies and users that require basic features and medium performances from and open suite. The advantages of using Lotus Symphony are more numerous than the disadvantages, but even so, the latter are more important and play a major part when a company decides to choose an office suite.
However, the third version 3.0 includes various enhancements (sidebars and compatibility with Visual Basic), and chances are that the IBM suite will get better and better, targeting more powerful features and performance enhancements.
The 1402 Office error is a problem that's caused when you try and install the Office package of applications to your computer. It's specifically caused by your computer's inability to access a certain "registry key" on your system, preventing it from being able to install the files & settings that are required.
This error will normally appear in this format:
Error 1402. Could Not Open Key
The specifics of this error are quite precise - in that it will be caused by your computer's inability to place certain settings into the registry of your system. The registry is a huge database that Windows uses to store vital files & settings for your PC, and is where everything from your desktop shortcuts to your software's options are stored. Because Office is such a complicated program, it has many registry keys it need to insert into this database… and the 1402 shows that this cannot be done.
There are generally two reasons why the 1402 error will show - the first is that you're trying to install the Microsoft Office software onto a PC that doesn't have a registry database (versions of Windows prior to '98 don't have a registry), and the second reason is that your user account does not have the correct privileges to install programs on your system.
The way to fix this problem is to initially ensure that your computer is able to actually install a program like this - if you have Windows 98 or below, then you really need to upgrade your system before attempting to install the likes of Microsoft Office. If you have a compatible version of Windows, then you need to look at changing / updating your user profile to ensure that you have enough permission to install the programs / files / settings that you need on your PC. It's also recommended that you clean out the "registry" of your system with a registry cleaner - which should remove any potentially conflicting files / programs from your system.
Open Office () is open source software, collaboratively developed by people from all over the world. The Microsoft Office Suite (MsOffice), on the other hand, was solely developed by the Microsoft Corporation. They have pretty much the same content - a word processor, a spreadsheet application, a presentation maker, etc. However, they have some major differences that makes them unique from each other.
First - Open Office is cheaper than MsOffice. The cheapest MsOffice package starts at USD 149.99 while Open Office is absolutely free. A hundred and fifty dollars may not hurt a lot, but this becomes a considerable pain in the neck when a large company has a lot of computers to install it to, as the each MsOffice package can be installed on just one computer, as required by law.
Many universities across the world have shifted to OpenOffice because of this. The University of Melbourne and the US State of Maine are just two of them. Various private companies have also adopted them, such as Sumitomo of Japan, and also government offices, like the City Government of Berlin, Germany.
However, some institutions still prefer MsOffice due to its popularity and familiarity. Some features of OpenOffice work in a very odd and unintuitive way. For example, putting page numbers on text files in OpenOffice Writer can be one heck of a challenge, while it takes only a couple of seconds in Ms Word.
Second - OpenOffice has everything in it, unlike some MS Office Packages. All of the features of OpenOffice are already there - it has an equation editor, an HTML editor, everything. On the other hard, the basic MsOffice package, MsOffice Student Edition at USD 149.99, only has Excel (spreadsheet), Word (word processor) and PowerPoint (presentation maker), while everything else is a la carte. A full MsOffice package can cost as much as USD 499.99 - the same price for a mid-end laptop.
However, MsOffice gives more comprehensive technical support than its competitor. MsOffice offers phone-based support, something that is very important for someone who needs accurate answers fast. OpenOffice on the other hand, offers only forum-based support, which can be problematic especially when you do not know the name for the feature that you are having a problem about.
In light of the recent developments of Microsoft's Ad-supported Office Starter 2010, I think it's quite appropriate for people to start looking for an alternative works software. Personally, I think this is a double edged sword for Microsoft. The good part is that their office software will be available to more people for free, but then the downside is that you'll be annoyed by ads flashing on your screen. It might not appear that bad, who knows? 2010 is still months away and we don't know what can change in the next few months, but as it stands, this doesn't seem like something to suffer.
For another thing you don't just suffer ads while you're working on an imortant document or presentation, but you'll have to suffer a lack of functionality that is common with all the other free teasers that want you to buy the whole thing.
So what is Open Office and why is it more beneficial? Long story short, Open Office offers the same functionality as Microsoft Office, except it's totally free software and you don't need to suffer ads while you're working on it. Why wasn't this popular a long time ago? The same reason why Linux isn't mainstream; Apple and Microsoft have dominated the mainstream of operating systems forever.
Linux is merely an alternative for those who can deal with not being able to have the software that they're used to on those operating systems. Anyway, back to Open Office.
You can write anything on Open Office these days and it can read any kind of text document, well actually, it really just has a wide range of documents that it's able to read. It can read any document that's been saved on Microsoft Word if that's what you're concerned about. It can also run on any operating system: Linux operating systems are a given, it can run from OS X Jaguar to Snow Leopard and from Windows XP to Windows Vista.
Like I said it's free software that's pretty competent so it's worth for that reason at least. Download Open Office from their main site and you can try it out for your self but I need to warn you, that the feel of writing on it will be different from what you're used to on a Mac or PC. Sure, typing will be no different, it'll have familiar functionality, the only difference is how you go about doing those tasks. Shortcuts will be different and you might find that there are certain functions that might be missing.
I haven't gone about exploring the missing functionality myself, but Open Office seems to work fine just for me. But that's another great thing about Open Office. Whenever you have a problem, you can always. They give quick response to a problem and see that it gets fixed.
Every time you go over to someone else's house or even go to work you always seem to come across Microsoft Office 2003 and if you are like me you probably wonder why they don't make the upgrade to 2007. It's possible that they are afraid of the differences or even more likely the price!
Some of the featured changes in Office 2007 are the User Interface Ribbon, the menu bar, and the quick access tool bar. In office 2007 they did away with the standard drop down boxes click and click functionality. At the top there are seven categories; click on these to access the most used functions in previous versions of the software. They placed all of these functions in a user friendly graphical interface.
Most people are also used to the menu bar at the top containing all of the functions in the software that can also be found in the old GUI, they did away with this outdated feature and added an Office logo in the top left corner which contains most of the functions found in the file menu. Just to the right of this menu are the a few of the most commonly used functions, like save and print. One of my personal favorite features is the quick access tool bar that appears when you right click, for example in Word 2007 it contains the most used functions right at your mouse tip for easy access like Bold, Italics, and Underline.
If the new easy to use features are not enough to get you to switch or upgrade to Office 2007, then what is holding you back?
Office 2007 is not a huge system hog, the minimum system requirements are normal Pentium III PC with Windows XP SP 2, Server 2003 SP1, or Vista; at least 256 MB RAM and 2 GB hard drive space can be use to install Office 2007. If you already purchased Office 2003 then it's obvious you're already used to playing way too much for an Office suite software package. Office 2007 also offers eight different packages for you to choose from, these included Microsoft Office Enterprise, Professional Plus, Ultimate, Professional, Small Business, Standard, Home & Student and Basic 2007.
However, if you just are not a believer that $675.95 is worth it for a few office programs then visit my blog to find out more about the specific changes to Office 2007, what the packages include and how to get yourself a copy of Microsoft Office 2007 completely free, thats right obtain a working copy at absolutely no cost to you.
Microsoft Excel 2007 Tutorial - Workbook Security
Microsoft Office Excel 2007 provides many ways to secure and protect your work. For optimal security, you should protect your entire workbook file with a strong password. Excel passwords can be up to 255 letters, numbers, spaces, and symbols and are CaSe SeNsItIvE. For additional protection of data inside your workbook, you can protect specific worksheet or workbook elements, with or without a password. Protecting worksheet or workbook elements may help prevent users from accidentally or deliberately changing, moving, or deleting important data.
In this Microsoft Excel 2007 Tutorial, I'll show you how to create a password to protect your workbook and how to protect some workbook elements. There are many Excel Tips and Tricks to guide to being an expert Excel user. I have other Excel Tips as part of my Microsoft Excel 2007 Tutorial series that I hope you find useful.
To provide security to your entire workbook, you can specify two separate passwords:
Open and view the workbook. This is an encrypted password that prevents unauthorized access to your workbook. You can also give users the option to open in read-only mode if they are just viewing data. This can help prevent accidental changes from being saved.Modify the workbook. This is an unencrypted password that is only meant to give specific users permission to edit the workbook.
These passwords apply to the entire workbook and they don't have to be the same password. In fact, it is much safer to use different passwords. To provide strong security, you may want to utilize both features. Speaking of strong, strong passwords combine uppercase and lowercase letters, numbers, and symbols. sweetheartone is not strong, but Sw33tH3ArT0nE is strong.
To secure your workbook with a password:
Click the Microsoft Office Button, then click Save As, then choose Excel Workbook. Yes, do this for an existing workbook.On the bottom left of the Save As dialog box, click the Tools button and choose General Options.To require users to enter a password upon opening the file, type a password in the Password to open box.To require users to enter a password that allows them to make and save changes, type a password in the Password to modify box.To protect from users accidentally modifying the file, select the Read-only recommended check box. Users will be asked whether or not they want to open the file as read-only. NOTE! If you created a Password to modify, the user, when prompted to enter this password, will have the option to open as read-only. Therefore, this option is not necessary when using Password to modify.Click OK.You'll be prompted to retype your passwords to confirm them. Click OK after confirming.Click the Save button.If this is an existing workbook and you're using the same file-name, you'll be prompted to click Yes to replace the existing workbook.
Microsoft Office Excel 2007 provides options to protect your data from being changed or deleted by using worksheet element security and workbook element security. For other Microsoft Office Excel Tips and Tricks, see my other articles in the Microsoft Excel 2007 Tutorials series.
WORKSHEET ELEMENT SECURITY
On the worksheet that you want to protect, unlock any cells or ranges that you want other users to be able to change:Select each cell that you want to unlock or select a whole range of cells.On the Home tab, in the Cells group, click the Format button, then click Format Cells.On the Protection tab, clear the Locked check box.You can hide formulas that you don't want users to see:Select the cells that contain the formulas you want to hide.On the Home tab, in the Cells group, click Format, then click Format Cells.On the Protection tab, select the Hidden check box, then click OK.If you want to unlock objects like pictures, clip art, or shapes do the following:Hold down [CTRL] while clicking each object that you want to unlock. The Picture Tools or Drawing Tools will be displayed, adding a Format tab. NOTE! Don't select objects of different types as the Dialog Box Launcher won't the Format tab, in the Size group, click the Dialog Box Launcher next to Size.On the Properties tab, clear the Locked check box. If present, clear the Lock text check box.Click the Close button.On the Review tab, in the Changes group, click Protect Sheet.In the Allow all users of this worksheet to list, select the elements that you want to allow users to change.In the Password to unprotect sheet box, type a password for the sheet, click OK, then confirm the password. This is an optional password. If you don't use it, then any user can unprotect the sheet and change the protected elements.
WORKBOOK ELEMENT SECURITY
You use workbook element security to prevent users from, among others:
Viewing worksheets that you have hiddenMoving, deleting, hiding, or changing the names of worksheetsInserting new worksheets or chart sheetsMoving or copying worksheets to another workbookIn PivotTable reports, displaying the source data for a cell in the data area, or displaying page field pages on separate worksheetsRecording new macros
On the Review tab, in the Changes group, click Protect Workbook and select the Protect Structure and Windows option.To protect the structure of a workbook, select the Structure check box.To keep workbook windows in the same size and position each time the workbook is opened, select the Windows check box.To prevent users from removing this workbook protection, in the Password (optional) box, type a password, click OK, then confirm it. This is an optional password. If you don't supply a password, then any user can unprotect the workbook and change the protected elements.
Excel security is an important feature that can help protect your data.